Promatek ERP — From Manual Operations to AI-Powered Efficiency
Published on September 1, 2024
Client Overview
Client: Promatek Industrial HVAC-R
Developer: Nocodek
Industry: Engineering / HVAC-R
Platform: Custom ERP (Next.js, Firebase, Genkit AI)
Promatek, a leading industrial HVAC-R company, managed large-scale projects and inventories across multiple sites. Their operations relied on paper records and spreadsheets—making coordination slow, data visibility poor, and decision-making reactive.
Nocodek was brought in to digitize, centralize, and automate Promatek’s workflow through a custom-built AI-powered ERP system designed from the ground up for the HVAC-R industry.
The Challenge
Promatek’s success was being limited by its manual processes.
Key Issues Identified:
- Project Bottlenecks: Managing nine-phase project lifecycles manually caused delays and miscommunication.
- No Real-Time Data: Managers made critical decisions using outdated spreadsheets.
- Manual Inventory & Orders: Recording and restocking materials was slow and error-prone.
- Reactive Maintenance: Equipment servicing happened after failures—not before.
- Cumbersome Reporting: Generating insights required hours of data collation.
Promatek needed more than just a system—it needed intelligence built into its operations.
The Solution: Custom AI-Enhanced ERP by Nocodek
Nocodek designed a smart ERP ecosystem that automated operations, integrated AI analytics, and unified every department into a single digital hub.
Key Modules & Features
1. Centralized Operations Dashboard
A dynamic dashboard displaying live metrics on projects, service requests, and inventory levels—all updated in real time.
2. Intelligent Project Management
An automated phase-based project system: once all activities in one stage are complete, the ERP instantly launches the next phase—ensuring smooth transitions and accountability.
3. AI-Powered Inventory & Ordering
- Bulk Upload via Text or Image: Users paste or upload materials lists; AI extracts item names, quantities, and categories automatically.
- Smart Purchase Orders: AI groups items by supplier and prepares multiple draft orders simultaneously.
4. Integrated User & Supplier Management
A secure database with role-based access control and full supplier tracking—all synced via Firebase.
5. Embedded AI Agents
- Predictive Maintenance: Anticipates equipment issues before they occur.
- Automated Report Summaries: Converts raw operational data into clear business insights and trends.
The Results
Since implementing the Promatek ERP, the transformation has been measurable and immediate.
Key Outcomes:
- 90% Reduction in Manual Entry: AI parsing eliminated repetitive administrative work.
- Accelerated Project Timelines: Automated phase progression kept projects moving on schedule.
- Data-Driven Decisions: Real-time dashboards empowered better management insights.
- Proactive Maintenance: Predictive models reduced downtime and costly repairs.
- Future-Ready Architecture: Built with modular AI capabilities for continuous evolution.
Tech Stack
- Frontend: Next.js
- Backend: Firebase (Firestore, Auth, Cloud Functions)
- AI Layer: Google Genkit
- Integrations: Gmail, Cloud Storage, Supplier Databases
Conclusion
The Promatek ERP marks a turning point for the HVAC-R industry—demonstrating how AI and automation can transform even the most complex, hands-on operations.
Through Nocodek’s custom ERP design, Promatek transitioned from paper-based inefficiency to real-time, AI-powered intelligence—unlocking speed, precision, and scalability.
“What began as a challenge of inefficiency has become a success story of innovation.”